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Code of Practice

Officers of the Executive Committee sign up to a Code of Practice.
Code of Practice (CoP) for Executive Committee
•Each role will receive a job description which will be agreed by the outgoing committee. This can only be edited by a quorate committee.
• Every officer has to undergo a training before starting the post.
• You are expected to attend all the EC meetings. You should send apologies at -least 48 hours in advance if you cannot make it unless for unavoidable circumstances. This will allow the meeting to be postponed if inconvenient to the majority of
the officers.
• If you do not make it to two meeting s in a row, you will receive a warning from the Chair. If you fail to give a valid reason and continue to be absent for 3 meetings in a row, it will be considered as an automatic resignation.
• All officers, whether attending or not will be expected to submit a report 24 hours in advance of a meeting. Reasonable exceptions can be allowed on application to the chairperson. The report should detail the activity since the last meeting, as well as updating the committee on overall agreed targets.
• The Vice-President can call for emergency meetings to resolve any uncalled-for situation or circumstances that concerns our membership or the functioning of the GU. All officers are encouraged to attend and send prompt apologies and responses if unable to attend.
•You do not have to attend Graduate Union Council, but you may be held accountable through the report of the chairperson on recent activity at the Executive Committee.
•You will be expected to attend all relevant committees that you sit on. If you are asked or offer to attend a committee external to the Graduate Union, you will be expected to attend. If you cannot attend, you will inform the chairperson in advance so that alternate arrangements can be made.
•You will be expected to submit a report to EC about the proceedings of the committees on matters of concern to our membership.
•All major events, projects, and campaigns of part-time officers should be reviewed by the committee before going ahead. If an Officer represents a specific caucus, they will be allowed to engage with the specific caucus they represent without prior approval. As a guide, any event with costs under £10, aimed at student events within the remit will be allowed.

•Communication between Officers should primarily happen in person, ideally at the Executive Committee, and be appropriately minuted. Officers may arrange other meetings, but these should be minuted and reported to the next executive committee. All communication should be courteous and constructive, and the chairperson will adjudicate in the first instance.

• All meetings should be arranged beforehand and agreed by the parties involved. The first point of contact for part-time officers is the Vice-President.


Disciplinary procedures
•Complaints about a student officer will be dealt with by the President in the first instance.
•A motion of no-confidence against an officer to the GU council can be initiated by a three - fourth majority in the EC.
•A continued late submission of the officer’s report will lead to an informal meeting being organized by the chairperson.
•Non-submission of a report will count as non-attendance at a meeting.
•Unauthorised events or publications will lead to an informal meeting being organized by the chairperson.
•Repeated breaking of the rules and non-adherence to the CoP will lead to the chairperson submitting a motion of censure against the offending Officer and could lead to a vote of no-confidence. In such circumstances, another Officer will be asked to chair the committee.